Privacy Policy

This Policy applies to all individuals who interact with SoIM, including prospective students, current students, alumni, faculty applicants, and website visitors. It covers information collected through:

• Our official website at soim.edu.in
• Online admission and enquiry forms
• Email, telephone, and in-person interactions
• Campus events, seminars, and placement activities
• Social media channels operated by SoIM

We collect information that you provide directly to us, as well as information gathered automatically when you use our website.

SoIM uses personal information only for legitimate educational and institutional purposes. Specifically, we use your data to:

• Process admissions — evaluate applications for our PGDM programmes and communicate decisions
• Deliver education — manage academic records, timetables, assessments, and learning resources
• Facilitate placements — share relevant academic profiles with prospective employers (with student consent)
• Send communications — share important notices, fee reminders, event invitations, and institutional updates
• Improve our services — analyse website usage, optimise user experience, and conduct institutional research
• Legal compliance — fulfil obligations under AICTE regulations and applicable Indian law
• Alumni engagement — maintain relationships and share opportunities with our alumni network

SoIM does not sell, rent, or trade your personal information to third parties. We may share your data in limited circumstances:

• Accreditation & regulatory bodies — AICTE, NAAC, AIU, or other government bodies as required by law
• Technology service providers — cloud hosting, LMS platforms, and payment processors who are contractually bound to protect your data
• Recruitment partners — prospective employers for placement purposes, only with student consent
• Academic partners — partner universities and institutions for global immersion and exchange programmes
• Legal obligation — courts, regulators, or law enforcement where disclosure is legally required
• G. Pulla Reddy Charities Trust — the parent trust for institutional governance and reporting purposes

Any third-party service providers engaged by SoIM are required to handle your data in accordance with applicable data protection standards.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include:

• Secure HTTPS encryption on all web pages
• Access controls limiting data access to authorised personnel only
• Secure, password-protected student information systems
• Regular review of data handling practices and IT security policies
• Payment processing through PCI-DSS compliant third-party gateways

Our website uses cookies and similar tracking technologies to enhance your browsing experience and understand how visitors interact with our site. These include:

• Essential cookies — necessary for the website to function, such as session management
• Analytics cookies — used via Google Analytics (via Google Tag Manager ID: GTM-WP5KLJJW) to collect anonymised data about website usage
• Marketing cookies — to understand the effectiveness of our advertising and recruitment campaigns
• Preference cookies — to remember your settings and customise your experience

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of some areas of our website. You may also opt out of Google Analytics tracking at tools.google.com/dlpage/gaoptout.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law:

• Applicant data (unsuccessful) — retained for 12 months after the application cycle
• Student academic records — retained indefinitely as required by AICTE regulations and for alumni services
• Financial/fee records — retained for a minimum of 7 years for statutory compliance
• Website analytics data — retained in aggregated, anonymised form
• General enquiries — retained for up to 24 months

Upon expiry of the applicable retention period, personal data is securely deleted or anonymised.

Under applicable Indian data protection legislation, including the Digital Personal Data Protection Act, 2023, you have the following rights:

To exercise any of these rights, please contact us at info@soim.edu.in. We will respond within 30 days of receiving your request.

SoIM's programmes are designed for adults (typically 21 years and above) pursuing post-graduate management education. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected information from a minor, we will promptly delete it.

Where parental or guardian consent is applicable for younger applicants, we will seek such consent before processing data.

Our website may contain links to external websites, including partner institutions, industry organisations, and social media platforms (LinkedIn, Twitter/X, YouTube, Instagram, Facebook). These external sites operate under their own privacy policies and SoIM is not responsible for their practices.

We encourage you to review the privacy policy of any external site you visit before providing personal information.

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or applicable law. When we make material changes, we will notify you by:

• Updating the "Last Updated" date at the top of this page
• Posting a notice on our website homepage
• Sending an email notification to registered users where appropriate

We encourage you to review this Policy regularly. Your continued use of our website or services following any changes constitutes your acceptance of the updated Policy.

For any questions, concerns, or requests related to this Privacy Policy or your personal data, please reach out to our Data Protection Officer: